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One team. A clearer working day.

Good shifts.
Happy teams.
More flow.

Rotas, hours, tips and people management, together in one place. Give everyone a clear next step, from the first shift to the payroll handoff.

Find your flow See it in action
✓ Built for staff & volunteers✓ Packages priced per seat
A little less admin.A lot more clarity.
StaffSail · Team rotaIllustrative example
EVERYONE IN THE RIGHT PLACE

Your week, organised.

Published
14–18 June · Riverside team 16 shifts planned
Your team 4 peopleMon14Tue15Wed16Thu17Fri18
JLJamie LeeTeam leader
09:00–17:00Team leader30 min break
09:00–17:00Team leader30 min break
Day off
09:00–17:00Team leader30 min break
10:00–18:00Team leader30 min break
ASAlex SmithFront of house
12:00–20:00Front of house30 min break
Day off
12:00–20:00Front of house30 min break
12:00–20:00Front of house30 min break
12:00–20:00Front of house30 min break
MPMorgan PatelKitchen
Day off
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
TCTaylor ChenFront of house
11:00–19:00Front of house30 min break
11:00–19:00Front of house30 min break
11:00–19:00Front of house30 min break
Day off
11:00–19:00Front of house30 min break
A clear plan for the whole teamPlanned hours, breaks and roles together
9:00● ▰
Morning, Jamie ☀

Your next shift

MONDAY 14 JUNE09:00 – 17:00

Team leader · Riverside

30 minute scheduled break
You’re clocked inReady for a good day.
My dayMy rotaMy team

Built around the way your people work.

Scheduled shiftsFixed hoursFlexible workUnpaid volunteers

See how the day comes together

Less chasing.
More getting on with it.

A rota your whole team can follow.

Bring availability, workplaces and shift coverage together. Review the plan, publish it and give your team one place to check what’s next.

  • Check availability before assigning work
  • Review cover and shift changes
  • Keep planned hours separate from actual hours
See how it works
StaffSail · Team rotaIllustrative example
EVERYONE IN THE RIGHT PLACE

Your week, organised.

Published
14–18 June · Riverside team 16 shifts planned
Your team 4 peopleMon14Tue15Wed16Thu17Fri18
JLJamie LeeTeam leader
09:00–17:00Team leader30 min break
09:00–17:00Team leader30 min break
Day off
09:00–17:00Team leader30 min break
10:00–18:00Team leader30 min break
ASAlex SmithFront of house
12:00–20:00Front of house30 min break
Day off
12:00–20:00Front of house30 min break
12:00–20:00Front of house30 min break
12:00–20:00Front of house30 min break
MPMorgan PatelKitchen
Day off
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
10:00–18:00Kitchen30 min break
TCTaylor ChenFront of house
11:00–19:00Front of house30 min break
11:00–19:00Front of house30 min break
11:00–19:00Front of house30 min break
Day off
11:00–19:00Front of house30 min break
A clear plan for the whole teamPlanned hours, breaks and roles together

One connected toolkit

The whole working day. All in view.

Start with the tools your team needs today. Keep the context as your people, routines and responsibilities grow.

01

Scheduling & attendance

Give everyone a plan they can follow. Build your rota, share changes and review the hours that actually happened in one place.

Take a closer look 02

Leave & holidays

Help people request time off and give reviewers the balances, dates and policy context they need to make a decision.

Take a closer look 03

Tips

Bring recorded tips, qualifying worked time and dated sharing policies together, so staff can understand their allocation and managers can review the history.

Take a closer look 04

People & HR

Keep recruitment, joining, everyday records and leaving connected, with private information shown only to the people allowed to handle it.

Take a closer look 05

Tasks & communications

Turn recurring jobs, checks and team updates into clear actions, with a record of what was assigned, completed and shared.

Take a closer look 06

Learning & guidance

Give people a clear place for assigned learning, useful guidance and original StaffSail tutorials, with progress reviewers can follow.

Take a closer look 07

Payroll handoff & evidence

Prepare approved information, track the accountant handoff and review returned payroll results, while keeping private payslips with the right person.

Take a closer look 08

Reports & planning

Review hours, costs and operational records in context, then use explainable planning suggestions to support the next decision.

Take a closer look 09

Imports & exports

Use reviewed CSV imports, exports and manual handoffs to connect your working information with the processes you already use.

Take a closer look

The details matter

Clear for the team.
Considered for you.

A good system explains what happened and what comes next. StaffSail keeps the review, the decision and the record connected.

Meet our approach
01

Plans and actuals, clearly separated

A published shift is a plan. Worked time is a record. See both, review differences and keep approved corrections traceable.

02

The right information for the right people

Staff see their own work. Managers review their scope. Private HR, payroll and support access have separate controls.

03

People who work in different ways

Support paid staff and unpaid volunteers, with work arrangements and account access considered separately.

Made for real working days

Different teams. The same need for clarity.

For hospitality teams

Keep the rota, actual hours, tips and everyday checks connected, so managers and staff have a clearer view of the working day.

Explore your team’s day

For retail teams

Bring shop-floor coverage, availability, leave and repeatable routines into a consistent place for managers and their teams.

Explore your team’s day

For charities & volunteer teams

Give coordinators and volunteers a shared place for people, tasks and guidance, with optional hours recording that stays separate from paid employment.

Explore your team’s day

For flexible & mixed teams

Organise people who work fixed hours, flexible hours or scheduled shifts, without assuming that everyone works at the same desk or workplace.

Explore your team’s day

Simple packages, clear choices

Pick your tools. Count your seats.

Workforce, People & Operations, or the complete toolkit. Compare what’s included before you choose.

Workforce

£3 / seat / month

Bring shifts, hours, leave and tips into one clear working day.

From £15 / month
Explore Workforce
  • Scheduling & attendance
  • Leave & holidays
  • Tips
  • Reports & planning

People & operations

£5 / seat / month

Keep people records, everyday tasks and learning connected.

From £25 / month
Explore People & operations
  • People & HR
  • Tasks & communications
  • Learning & guidance
The complete toolkit

All-in-one

£7 / seat / month

The full picture, from your first rota to the accountant handoff.

From £35 / month
Explore All-in-one
  • Scheduling & attendance
  • Leave & holidays
  • Tips
  • People & HR
  • Tasks & communications
  • Learning & guidance
  • Payroll handoff & evidence
  • Reports & planning
  • Imports & exports

Preview pricing in GBP, billed monthly. A 14-day trial is planned. Checkout and trial activation are not open yet; no payment is taken on this website. Tax treatment will be shown before a paid subscription is offered.

Compare every feature

A few useful answers

Let’s make
things clear.

Visit help & guides
What is StaffSail?

StaffSail brings workforce planning, attendance, people records and everyday operations into a shared web app. Your selected package, business settings and individual permissions determine which workflows are available.

Who is it for?

The supported workflows cover teams with scheduled, fixed or flexible work, including hospitality, retail and organisations with unpaid volunteers. Each business still needs to review its own working rules and setup.

Can staff use their own phone?

The web app has responsive phone and desktop layouts. Clocking and other actions depend on the supported browser, device permissions and business configuration. Physical-device acceptance is still being completed; no app-store download is offered.

What can a team member see?

People can see the records and actions their account is authorised to use, such as their own shifts, hours, leave and published payslips. Management, HR and Finance access have separate controls.

Can our accountant use it?

A separately authorised accountant can use the relevant payroll handoff and reporting workflows. Accountant access does not automatically create a staff working identity or general HR access.

Your next working day, a little clearer

See where StaffSail
fits into your team.

Explore the examples, compare the packages and talk through what you need.

Explore StaffSail Let’s talk about your team