Keep the request and decision together
People should be able to see what they asked for and what happened next.
- Own requests and request history
- Scoped team review
- Clear approved, pending and cancelled states
Time off, with the details in view
Leave & holidays
Help people request time off and give reviewers the balances, dates and policy context they need to make a decision.
StaffSail · Team rotaIllustrative example
EVERYONE IN THE RIGHT PLACE
PublishedYour week, organised.
14–18 June · Riverside team 16 shifts planned
| Your team 4 people | Mon14 | Tue15 | Wed16 | Thu17 | Fri18 |
|---|---|---|---|---|---|
JLJamie LeeTeam leader | 09:00–17:00Team leader30 min break | 09:00–17:00Team leader30 min break | Day off | 09:00–17:00Team leader30 min break | 10:00–18:00Team leader30 min break |
ASAlex SmithFront of house | 12:00–20:00Front of house30 min break | Day off | 12:00–20:00Front of house30 min break | 12:00–20:00Front of house30 min break | 12:00–20:00Front of house30 min break |
MPMorgan PatelKitchen | Day off | 10:00–18:00Kitchen30 min break | 10:00–18:00Kitchen30 min break | 10:00–18:00Kitchen30 min break | 10:00–18:00Kitchen30 min break |
TCTaylor ChenFront of house | 11:00–19:00Front of house30 min break | 11:00–19:00Front of house30 min break | 11:00–19:00Front of house30 min break | Day off | 11:00–19:00Front of house30 min break |
A clear plan for the whole teamPlanned hours, breaks and roles together
9:00● ▰
Morning, Jamie ☀
Your next shift
MONDAY 14 JUNE09:00 – 17:00
Team leader · Riverside
30 minute scheduled break
You’re clocked inReady for a good day.
My dayMy rotaMy team
What this means for your team
Make the next step easier.
- Staff leave requests and reviewed decisions
- Accrued balances and dated policy settings
- Reviewed carry, expiry and correction history
- Supported gross holiday-pay calculations with evidence
A working-day example
A holiday request without the message trail
A team member requests three days away. Their reviewer checks the dates and available entitlement before responding.
- 01
The team member submits the dates and request details.
- 02
An authorised reviewer checks the request against the relevant policy and work pattern.
- 03
The decision is recorded and the person can see the outcome.
- 04
Approved leave stays visible in planning and the balance history.
Illustrative workflow using synthetic examples.
Explain the balance
Show accrued entitlement with the policy and evidence behind reviewed changes.
- Effective work patterns and accrual settings
- Protected carry and expiry history
- Corrections with retained source records
Support the payroll conversation
Where supported, calculate reviewed gross holiday pay and hand the result to the payroll process.
- Explicit remuneration evidence
- Reviewed calculation revisions
- Separate Finance handoff
Useful answers
A closer look.
Can everyone approve holidays?
No. Requests and balances are shown according to the person's access. Reviewing another person's leave requires the relevant permission and scope.
Is the displayed balance my full future allowance?
The staff view shows accrued entitlement. The business's approved policy, work pattern and dated records determine the balance.
Does holiday pay include final take-home pay?
Supported holiday-pay calculations are gross calculations. Your accountant or payroll software handles statutory deductions and final net payroll.
Your next working day, a little clearer
See where StaffSail
fits into your team.
Explore the examples, compare the packages and talk through what you need.